TANGLETOWN NEIGHBORHOOD ASSOCIATION
BOARD MEETING MINUTES – Monday, February 18, 2013 7:00 p.m., Fuller Park
Board members present: Steve Bieringer – Vice President, Sandra Bartsias – Treasurer, Carolyn Dungan – Secretary, Mary Jane Mitchell, Andrea Siegel, Lynell Voigt
Also present: Tjody deVaal – Arts Committee member, Matt Perry – NEHBA President, Collect Gross – Colwell Banker Burnet, Robert Gintner – Coldwell Banker Burnet, Lauren Anderson, Jim Hears
1. Call to Order 7:07
2. The Chairman advised that the Board received a resignation as director from Doug Conway dated January 28, 2013.
On motion duly made, seconded and carried, it was resolved that:
The resignation of Doug Conway as director of the Board dated January 28, 2013 be hereby accepted effective immediately.
3. Lauren Anderson, a Tangletown resident, expressed interest in filling one of the vacant seats on the board. She gave a short introduction of her background and specifically her interest in the sustainability committee.
4. The Chairman advised a vacancy existed on the board and Lauren Anderson was nominated as a director to fill the vacancy until the next Annual Meeting of the Board or until her successor is elected or appointed.
Upon motion duly moved, seconded and carried it was resolved that:
Lauren Anderson consents to having been received by the Board, and is hereby elected as a director of the Board to act as such until the next Annual Meeting of the Board or until her successor is elected or appointed, subject to the Board’s bylaws.
5. Jim Hears presented a proposal for the installation of shade structures in the Fuller Park pool area. It was noted that the options for the proposed structures were a 14X22 shade on the North side of the pool and two 10X10 structures over the shorter benches. The cost of the 14X22 shade is $8,000 and the 10X10 shades are $4,200 a piece with an additional one-time engineering assessment fee of $1,200. The company that installs the shades provides a 20 year warranty on the post and a 10 year warranty on the fabric Jim noted that similar structures and Linden Hills and Kenny where both paid for by their neighborhood associations. A number of questions were asked and extensive discussion ensued. The Board agreed to review the proposal and work with Jim on obtaining additional information and possibly put forth a motion at the next monthly meeting to provide a TNA grant for this project.
6. Mural project update – Tjody deVaal presented an update on the mural projects stating that the mural intended for Tangletown Bike Shop is done and ready to be attached to the building but may instead be installed at Cramer Electric as one of two murals installed there. Cramer Electric has offered to provide lighting on the murals. The third mural project is underway and will be installed on the side of the building that Sigh Yoga previously occupied. It was noted that the artists will be paid once the murals are installed.
7. Newsletter – Carolyn Dungan proposed that the Board enter into an agreement with Tjody deVaal for the design, editing and publishing of the 2013 Spring Newsletter at a flat rate of $650.
Following discussion, upon motion duly moved, seconded and carried it was resolved that:
The Board enters into an agreement with Tjody deVaal under which Tjody would be hired to design, edit and publish the 2013 Spring Newsletter at a flat rate of $650.
Articles were assigned to Board members and the following timeline for submitting articles and publishing the newsletter was agreed upon:
3/25/2013 articles due to Tjody
3/29/2013 Tjody completes edits
4/5/2013 delivered to the press
4/12/2013 residents receive newsletter in the mail
After discussion, the Board agreed that the Garage Sale application will be sent to residents via postcard to be mailed end of March or early April. The representatives from Colwell Bankers offered to fundthe postcard mailing. Steve will follow through on the Garage Sale postcard.
Mary Jane suggested and the Board agreed that the Garage Sales should be advertised in the Ward 11 Newsletter as well as the Southwest Journal.
8. Annual Meeting – The Chairman advised that the Board create a Committee to oversee the planning of the Annual Meeting in May. The following directors volunteered for this committee: Andrea Siegel,
Carolyn Dungan, Mary Jane Mitchell. The committee chair will report to the Board at the next monthly meeting the goals and budget for the Annual Meeting. A suggestion was put forth to move the 2014 Annual Meeting to March and to vote on this at the 2013 Annual Meeting.
9. Innovative Graffiti Prevention Micro Grant – The Arts Committee inquired with the city of Minneapolis and determined that as of the second week in February there was not an approved graffiti prevention grant in place for 2013. Carolyn will continue to follow up with the city of Minneapolis in regard to support and funding for wrapping utility boxes in Tangletown. In the absence of a grant the Arts Committee suggested that the Board consider moving forward with two utility box wraps using TNA funds.
10. Southwest Airport Advisory Team (SWAAT) – The chairman advised that the Board received a request from SWAAT for a $150 contribution to go towards their administrative costs such as website creation, domain name registration, print materials and such. After discussion, the Board decided that the communication of airport updates that SWAAT will provide to the Tangletown residents will be a valuable source of information that would otherwise not be readily available and that will encourage the engagement of residents in the MAC noise issues that affect the neighborhood.
On motion duly made, seconded and carried, it was resolved that:
The TNA Board will contribute $150 to the Southwest Airport Advisory Team for administrative expenses.
11. Washburn High School Drum Corps – Carolyn advised the Board that Washburn High School will be requesting a grant from TNA for a newly reformed drum corps in order to buy and replace equipment.
Tim Martin is the band instructor at Washburn High School and he will present a proposal at the next monthly board meeting. After discussion the board recommended that the proposal incorporate the following: 1. The band instructor first approach the school’s foundation for funding 2. The proposal be in the form of a matching grant where the Board matches amounts raised by the school. The match amount will have a ceiling to be determined at the Board’s next executive committee meeting. 3. The proposal include a commitment by the school to maintain the equipment that is purchased with the grant. 4. The proposal include the lasting benefit of the purchased equipment including the commitment of the Washburn drum corps to participate in community events such as the Tangletown 4th of July parade and festival.
12. Secretary Report – Carolyn Dungan posted on the TNA website the Board the minutes of the January 21, 2013 meeting of the Board for approval.
Upon motion duly made, seconded and unanimously adopted, the January minutes were approved as presented.
13. Treasurer Report – Sandra Bartsias provided a comprehensive update on the Board’s financial position and activity. The CPP contract ending 12/31/2013 has a balance of $48,138.92. The NRP carry over from last year’s contract is $6,000. The P&L for the fiscal year to date is $30,000 profit. The NRP contract ending 12/31/2015 has a balance of $88,000. The NCR account has a balance of $34,386.28 and the TNA bank account has a balance of $10,579.24.
Sandra suggested that we use a good amount of money before June in order to reduce our fiscal year P&L.
Mary Jane is going to inquire as to how to extend the Neighborhood Façade contract that ended 12/31/2012 and still has a balance of $3,972.
Additional funds will be requested of NEHBA for funding Façade Improvement grants for city defined business nodes in Tangletown. These are grants that match up to $5,000. Matt Perry explained that if a business is not in a city-defined business node that they are not eligible for the NEHBA money, but that TNA can fund through the TNA Façade Improvement grant which matches funds up to $1,000.
14. Survey Committee – Steven Bieringer provided an update on the status of the TNA Survey. The committee met and will present a draft of the survey at the next monthly meeting.
15. Sustainability Committee – Mary Jane Mitchell presented an update including the committee’s plans for a Green Day in the spring of 2014, partnering with Washburn High School on the Urban Farm project and reaching out to businesses that may be interested in a matching grant for bike racks.
Carolyn Dungan advised the Board that Washburn High School will be requesting a grant from TNA to help with startup costs and possibly ongoing costs of the Urban Farm Project. Elise Griffin of Eco
Education is heading up the project and will be presenting a proposal to the Board at one of the next monthly board meetings. After discussion the Board recommended that the proposal incorporate the following: 1. The project first approach the school’s foundation for funding 2. The proposal be in the form of a matching grant where the Board matches amounts raised by the school. The match amount will have a ceiling to be determined at the Board’s next executive committee meeting.
16. Wellness Committee – Sandra Bartsias presented an update on the committee’s activity. The committee has decided that TNA will host four Wellness events a year at different businesses and with different focuses. The first event might be held at Tangletown Bike Shop and involve a bicycle maintenance workshop and other bicycle related information and activities. To help incent residents to attend, a prize drawing will be a part of each of the quarterly events.
17. Business Committee – The committee did not meet and there was no report.
18. Tangletown Troll – Carolyn Dungan suggested the Gnome be a part of the Tangletown Garage Sale event. Carolyn and Steve will follow up and provide details on the Garage Sale postcard mailing and in the Newsletter.
It was suggested that Birdie write an article in the Newsletter introducing the Tangletown Troll to residents.
19. Nicollet East Harriett Business Association (NEHBA) – Matt Perry, NEHBA president provided an explanation of what NEHBA does. NEHBA’s Great Streets Façade Improvement Grant matches up to $5,000 with some business nodes receiving a 3:1 match. NEHBA just received from the city another $150,000 of funding for this program. Matt informed the Board that Lynhurst Neighborhood Association is talking about a fundraiser for Beeks & Diamond Lake Rental (who owns the building that had the fire) and TNA could participate or help finance the event if they so choose. NEHBA also publishes the Experience SW poster and brochure which is paid for by member dues and a city grant. Matt advised the Board that NEHBA is requesting a letter of support from the Board that will be included with their next grant proposal that is due February 28th.
20. Fuller Park – Carol was not present but she advised Steve that she will try to be at the March meeting. She asked Steve to present her update on the improvements to the Fuller Recreation Building.
The carpenters finished the cubbies and tables and the display for pamphlets. The painters will finish up soon. Carol conveyed her thanks to the Board for the funding of the improvements.
21. Additional announcements – Mary Jane passed around a flyer for two CURA training programs targeted to neighborhood organization staff to be held on February 21st and 22nd from noon to 3pm.
22. There being no further business, on motion duly made, seconded and carried, the meeting was adjourned at 9:00pm.
Respectfully submitted, Carolyn Dungan, TNA Secretary
Next Meeting: Monday, March 18, 2013 at Fuller Park.